Application Guidelines

(Return to the on-line application form)

The Application Process: READ THIS PAGE then go to the on-line application form, complete the form and press SUBMIT. If you do not have access to internet or an email address you may complete the form on a computer, print and then mail it to Valley of the Moon Scottish Fiddling School, 4284 Deer Trail Rd., Santa Rosa, CA 95404 or vomreg@gmail.com

Deadlines and Cancellation Policy:
MARCH 1: Priority deadline for submitting applications.
MARCH 1: Deadline for submitting financial aid applications.
MARCH 15: Notification of acceptances and financial aid awards sent.
APRIL 1: Deposits processed; no refund of deposit after this date.
JULY 1: Final payment due. No refunds after JULY 1st unless we can fill your place(s) at camp; the deposit will remain non-refundable after April 1st.

In April, all those accepted to camp will be sent an e-mail letter that contains a great deal of information about camp, and a bill for the balance of the camp fees; final payment will be due JULY 1st.

DEPOSIT: Please include a deposit of $100 for every person on your application aged 4 or over (list the names of those under age 4
on the application, though they attend camp free of charge). You may pay your deposit in one of 2 ways:

By Credit Card on our secure website form: If you enter your credit card info on the form, your card will be charged only for the deposit (plus any donation you choose to give). You will have an opportunity to authorize payment of your balance by credit card at a later date.

By Check: Send a check to Valley of the Moon Scottish Fiddling School, 4284 Deer Trail Rd., Santa Rosa, CA 95404. Your check must arrive within one week or your application’s submission, or the date of your application will be moved to the date your check arrives.

NOTE: your deposit check may not be processed until April 1, 2017 but any credit card payment will be processed immediately upon submission.

Priority Application Deadline is March 1, 2017. If the number of applicants to camp exceeds the camp’s capacity, a random drawing (lottery) will be done of all those applications received by March 1st, and a wait-list will be created for those who are not accepted immediately. Up to 8 people may apply on the same application, and they will be accepted or wait-listed together as a group.

Primary applicant will be notified of acceptance by March 15th. All communications regarding camp will be via e-mail (unless you cannot be reached by that means), so be sure to set your e-mail account so that any messages from vomreg@gmail.com will not be intercepted by spam filters.

Acceptance notices will be sent by March 15th.

Guardians and Minors: Any applicant under the age of 18 must be accompanied by a parent or guardian designated by the parent. Minors who will have an unrelated guardian must go through the lottery with that guardian, and they should indicate the name of the guardian on the application form. Forms for Parents and Guardians of Minors only are available here.

Financial Aid: Financial aid is available for those who need it. Click here for information and forms. If you are applying for financial aid, you must submit both an application to camp and a financial aid application – acceptance to camp is not dependent on financial status. Note that the deadline for accepting financial aid applications is March 1st – the application and all supporting materials must be received by that date; we are unable to accommodate late applications for financial aid.

CONTACT INFO:
The camp’s mailing address is:
Valley of the Moon Scottish Fiddling School
4284 Deer Trail Rd.
Santa Rosa, CA 95404.

Applications are submitted online by clicking on the “submit” button, but deposit checks must be mailed to this address.

If you have questions or difficulty with the application process, please contact us at vomreg@gmail.com or Cornelia Van Aken at 707.537.8677